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ocds-b3wdp1-MD-1741850123796

Echipamente specializate de personalizare a pașapoartelor/documentelor de călătorie cu pagina de date din policarbonat

Are rezultat Licitație deschisă ·Criteriu de atribuire: Automat
Valoare estimată
44 303 214,00 MDL
Până la termen
expirat
29.04.2025 06:06 UTC
Loturi
1
Oferte depuse
2
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Prezentarea procedurii

Conform cerințelor tehnice din Anexa la Anunțul de participare (Cerințe tehnice privind Echipamentul (sistemul) specializat de personalizare a pașapoartelor/documentelor de călătorie cu pagina cu date din policarbonat)

Parametrii achiziției

CPV
22 › 22520000-1 · Echipamente de gravură uscată
Categorie
Bunuri
Tipul procedurii
Licitație deschisă
Criteriu de atribuire
Automat
Depunerea ofertei
Depunere electronică
Temei juridic
Legislația națională privind achizițiile
Finanțare UE
nu
Buget planificat
44 303 214,00 MDL
Loturile pot fi combinate
nu
Modul de depunere (justificare)
Ofertele vor fi primite prin intermediul unei platforme electronice de achiziții publice
Finanțare
Agentia Servicii Publice · 44 303 214,00 MDL · 2025-03-13 → 2025-12-30
Criterii de eligibilitate
Regulile generale privind naționalitatea și originea, precum și alte criterii de eligibilitate sunt enumerate în Ghidul practic privind procedurile de contractare a acțiunilor externe ale UE (PRAG)

Etapele procedurii

Publicat
24.03.2025 · 10:45 UTC
Perioada clarificărilor
13.03.2025 → 05.04.2025 12:06 UTC
Depunerea ofertelor
05.04.2025 → 29.04.2025 06:06 UTC
Desemnarea câștigătorului
30.04.2025
Executarea contractului
01.05.2025 → 31.12.2025 07:21 UTC

Obiectele achiziției 1

#Obiectele achizițieiCPVCantitate
1Echipamente specializate de personalizare a pașapoartelor/documentelor de călătorie cu pagina de date din policarbonat22520000-1
Echipamente de gravură uscată
4.0 Bucata

Loturi 1

#LoturiValoareaLocul executăriiPerioada de livrare/execuțieStatus
1Echipamente specializate de personalizare a pașapoartelor/documentelor de călătorie cu pagina de date din policarbonat
Conform cerințelor tehnice din Anexa la Anunțul de participare (Cerințe tehnice privind Echipamentul (sistemul) specializat de personalizare a pașapoartelor/documentelor de călătorie cu pagina cu date din policarbonat)
44 303 214,00 MDLmun.Chişinău
str. Puskin, 42
01.05.2025 → 31.12.2025Atribuit

Întrebări și răspunsuri 37

24.03.2025 10:45 · Clarification regarding qty of colors
Annex to the Procurement Notice I. The main components of the specialized equipment (system): Point 6 - "Inkjet printing unit: for applying the photograph and personal data onto the observation page (page 3) of the passport. This unit should contain a DoD Inkjet industrial printer, using inks CMYK and UV to print on the observation page (page 3) in full color and full color UV or monochrome UV" Contradicts with: IV. Technical requirements for the Inkjet Printer system: • Type: Drop on Demand printer (DoD). • Resolution: minimum 600 dpi. • Number of colors: 4 (yellow, magenta, cyan, black) and support of full color UV or monochrome UV printing. Point 6 states the equipment should contain 5 colors (CMYK +UV), while the technical requirements ask for a number of 4 colors. Which point should be considered in the preparation of the quote?
Răspunsul autorității: Both points of requirements are referred to 5 number of colors as a minimum, it could be a case with 4 visible colors (CMYK) + 1 UV monochrome, or with more quantity of colors - 4 visible (CMYK) + full UV colors.
24.03.2025 12:39 · Bid security and the performance guarantee
In the context of the tender procedure indicated in the document “procurement notice.signed”, the PSA requires a direct cash deposit for the bid security and the performance guarantee. We would kindly ask you to also allow a bank guarantee for the Bid Security and Performance Security in this procedure and to provide the Forms Annex no. 9 and 10 accordingly.
Răspunsul autorității: The Bidder should submit the offer in accordance with the requirements of tender documentation.
24.03.2025 12:47 · clarification 1 regarding VI. Commissioning services and support
Which interface (e.g. Web Service, Files, ...) to the integrated operating system is supported by the national document production system?
Răspunsul autorității: The integrated operating system is based on files interfaces.
24.03.2025 12:47 · clarification 2 regarding VI. Commissioning services and support
Which data format (e.g. XML, JSON, ...) is supported by the national document production system for the purpose of data exchange with the integrated operating system?
Răspunsul autorității: The data format regarding the personalization and reporting works will be in XML format (min. UTF-8 (mandatory), Unicode (optional)). (specified in II. Functional technical requirements of personalization equipment)
25.03.2025 10:03 · Annex to the Procurement Notice - 3. Identification unit:
Please confirm that the identification of the book will be done by reading the barcode printer on a label located at the outside back cover
Răspunsul autorității: The identification of the booklet will be done by reading the barcode printer on a label located at the outside back cover or by reading the pre-programmed number from the chip
25.03.2025 10:04 · Annex to the Procurement Notice - 4. Chip encoding unit:
Could you please clarify the requested encoding time? This information is crucial for the configuration of the equipment
Răspunsul autorității: For the encoding process we expect the time between 20 sec and 25 sec.
25.03.2025 10:04 · Annex to the Procurement Notice Reaction time for restoring the functionality of the equipment with the use of spare parts not available in stock - up to 15 working days, except for the time used for customs procedures;
The customs time is variable. We request the entity to clarify this is considered this time to be out of the 15 working days
Răspunsul autorității: Yes, the time for customs clearance is considered outside the 15 working days
25.03.2025 10:06 · Annex to the Procurement Notice - Inkjet printing unit: for applying the photograph and personal data onto the observation page (page 3) of the passport. This unit should contain a DoD Inkjet industrial printer, using inks CMYK and UV to print on the observation page (page 3) in full color and full color UV or monochrome UV.
In order to define the configuration of the equipment ( CMYK + UV Monochrome OR RGB (UV) + black, others) please provide the different passport layouts for Page 3. Images will be the best way to understand the needed configuration
Răspunsul autorității: Please find the layout by following the link: https://asp.cloud.gov.md/index.php/s/ack8JcwbtjfEHnE
25.03.2025 10:07 · Annex to the Procurement Notice - Support services at the Beneficiary's premises and/or remotely (as applicable) for the adjustment and integration of the integrated operating system during the period of equipment preparation for commissioning according to the Beneficiary's requirements, including:
The systems will be delivered and installed at the defined premises. They will come with an open, well-documented interface that will enable the entity to perform personalization, including chip personalization of the document. Could you please define the expected scope for the integration and adaptation required from the supplier of the to-be-delivered systems with the existing operating system?
Răspunsul autorității: The expected scope for the integration and adaptation required from the supplier of the to-be-delivered systems with the existing operating system consist in the following delivery: • Integration documentation • SDK (software development kit) as well as software emulation of perso equipment in order to ease the integration in perso system • Time and effort in support of the integration of the perso equipment in the personalization system, directly to the development team of the perso system supplier The Supplier shall provide time and effort for: - pre-integration by perso system supplier within the premises of the perso equipment supplier (pre-FAT) - FAT in supplier premises, in presence of the Buyer - SAT in buyer premises Also, the Supplier shall specify the quantity of booklets required at every step of set-up, calibration, test and acceptance of the equipment.
25.03.2025 10:08 · Annex to the Procurement Notice - VI.  Commissioning services and support: Configuration and personalization of passport models (polycarbonate data page and personal data onto the observation page (page 3) provided by the Buyer (personalized model for each type of document):
It is stated in the Annex to the Procurement that configuration and personalization of different passports must be done by the supplier. Please kindly provide how many different passport types is the entity considering and please share the different layouts to understand the amount of data to be personalized on pages 2 and 3. Images will be the best way to get this information
Răspunsul autorității: For all types of passports, please take into consideration the layout by accessing the link: https://asp.cloud.gov.md/index.php/s/ack8JcwbtjfEHnE
25.03.2025 10:09 · Annex to the Procurement Notice - Production capacity: minimum 100 passports per hour.
The throughput of the equipment is driven by the amount of data personalized. We request the entity to provide the layout to be considered for this 100 passport per hour requirement. Layout for page 2 and 3
Răspunsul autorității: For all types of passports, please take into consideration the layout by accessing the link: https://asp.cloud.gov.md/index.php/s/ack8JcwbtjfEHnE
25.03.2025 10:10 · Annex 2 - Note: In accordance with the provisions of the legislation in force, the bids with prices that exceed by 30% (for each lot) the estimated amount of the contracting authority, will not be accepted.
Please confirm this refers to 30% on top of the defined budget of 44 303 214,00 MDL
Răspunsul autorității: Yes, the bid price should not exceed by more than 30% the estimated budget of the acquisition – 44 303 214,00 MDL.
25.03.2025 10:11 · Annex 2 - requirement for Way of demonstrating the fulfilment of the criterion/requirement to have electronic signature recognized on the territory of the Republic of Moldova
Can you confirm that an Adobe digital signature is valid in the Republic of Moldova as it meets the Moldovan regulatory requirements? We understand that Moldova recognizes electronic signatures from EU member states, including those with a public key qualified certificate. Therefore, we believe that all documents signed electronically in the EU, including with Adobe digital signatures, will have the same legal value as those signed according to Moldovan law. This means that legalization and apostille are not needed for European documents if a digital signature is used. If Apostille is needed for specific documents please share a list of these.
Răspunsul autorității: 1. As per the requirement set out in the Procurement Notice (Annex no. 2), point 17, column „Way of demonstrating the fulfilment of the criterion/requirement” of the table, the documents submitted as part of the bid should be „copies of the hand-signed paper document without the application of the electronic signature or the document confirmed by electronic signature of the economic operator. (electronic signature recognized on the territory of the Republic of Moldova)” Republic of Moldova is not an EU member country and the Apostille is needed for the Documents issued by judiciary bodies and courts, as well as documents issued by notaries and for the Certificates issued by registry offices etc.
25.03.2025 10:11 · Annex 2 - Annex 9 and 10
Could you please provide the template for Annex 9 and Annex 10, which pertain to bid validity and bid performance respectively?
Răspunsul autorității: As per the requirement set out in the Procurement Notice (Annex no. 2), point 18 and point 19 the Bid Security and the Performance security should be transferred to the account of the contracting authority.
25.03.2025 10:12 · Annex 2 - Annex 15 and Annex 11
We kindly request the entity to confirm that the mentioned annexes will only need to be provided in case it is applicable for the offered solution.
Răspunsul autorității: The Annexes no. 11 and 15 shall be submitted in case it is applicable, as per the information provided by the bidder in Chapter II. Information concerning the economic operator of the ESPD.
25.03.2025 10:13 · Annex 2 - Annex 16,17,18,19,20,25,26
We kindly request the entity to confirm that the mentioned annexes are not requested for this tender process. In case any of these is requested please provide the details
Răspunsul autorității: The Annexes that shall be completed and submitted are indicated in the Table under point 17 of the Procurement Notice (Annex no. 2). Also, please check the points 42 and 43 of the published STANDARD DOCUMENTATION for public procurement of goods and services (Annex no. 1) for more information regarding Annexes 16, 17, 18, 19, 20. Annexes no. 25 and 25 are not related to the bid submission stage.
25.03.2025 10:14 · Annex 2 - Annex 1, 2, 3, 4, 5, 6
We kindly request the entity to confirm that the mentioned annexes are not requested for this tender process. In case any of these is requested please provide the details
Răspunsul autorității: The Annexes that shall be completed and submitted are indicated in the Table under point 17 of the Procurement Notice (Annex no. 2).
25.03.2025 10:15 · CONTRACT Annex 24 Clause b - Annex 21 Tender specifications
In Annex 2 there is a reference to Annex 21 which has not been provided. Please confirm as stated on CONTRACT Annex 24 Clause b, that only the following documents will be considered parts of the Contract and tender process: a) Annex no. 1 - Technical Specifications; b) Annex no. 1.1 - Technical requirements for the Specialized equipment (system) for personalizing passports/travel documents with polycarbonate data page; c) Annex no. 2 - Price Specifications.
Răspunsul autorității: Annex no. 21 is not applicable for this tender and there is no reference to it in the Procurement Notice (Annex no. 2) The Contract-Template (Annex no. 24) foresees only 3 annexes (no. 1 (as per Annex no. 22), 1.1 (as per the Annex to the Procurement Notice) and no. 2 (as per the Annex no. 23))
25.03.2025 10:16 · Annex 24 CONTRACT - Clause 2.1
Based on clause 2.1 of Annex 24, the entity is requesting that machines be delivered before 01.12.2025. Could you please share your planned schedule to ensure this is possible? What is the delivery time for the equipment after signing the contract? when is the contract signature planned?
Răspunsul autorității: The estimated timeline for the contract signing is set for May - June 2025. The delivery of the equipment, along with their integration / adaptation, is scheduled to be completed by December 1,2025
25.03.2025 10:20 · Annex 24 CONTRACT - 3. Price and payment conditions
Considering the significant amount of the project, we request the entity to consider the following payment terms, which are in line with the delivery of personalization equipment in today's market: Fifty percent (50%) upon receipt of the order, as a down payment. Forty percent (40%) upon completion of the Factory Acceptance Test (FAT) of the system(s). With issued by The buyer of an LC ,30 days after signing the contract. Ten percent (10%) upon completion of Considering the significant amount of the project, we request the entity to consider the following payment terms, which are in line with the delivery of personalization equipment in today's market: Fifty percent (50%) upon receipt of the order, as a down payment. Forty percent (40%) upon completion of the Factory Acceptance Test (FAT) of the system(s). With issued by The buyer of an LC ,30 days after signing the contract. Ten percent (10%) upon completion of Act of delivery-receipt of the Goods. With issued by The buyer of an LC ,30 days after signing the contract. By implementing these payment terms, we aim to ensure a smooth and timely delivery process. Please let us know if you have any questions or require further clarification. With issued by The buyer of an LC ,30 days after signing the contract. By implementing these payment terms, we aim to ensure a smooth and timely delivery process. Please let us know if you have any questions or require further clarification
Răspunsul autorității: The Bidder should prepare the quote in accordance with the requirements outlined in the tender documentation
25.03.2025 10:21 · Annex 24 CONTRACT - 3. Price and payment conditions
Considering the significant amount of the project, we request the entity to consider the following payment terms, which are in line with the delivery of personalization equipment in today's market: Fifty percent (50%) upon receipt of the order, as a down payment. Forty percent (40%) upon completion of the Factory Acceptance Test (FAT) of the system(s). With issued by The buyer of an LC ,30 days after signing the contract. Ten percent (10%) upon completion of Act of delivery-receipt of the Goods. With issued by The buyer of an LC ,30 days after signing the contract. By implementing these payment terms, we aim to ensure a smooth and timely delivery process. Please let us know if you have any questions or require further clarification.
Răspunsul autorității: The Bidder should prepare the quote in accordance with the requirements outlined in the tender documentation
25.03.2025 10:24 · Annex 24 CONTRACT - 10.1. The form of Performance Security of the Contract agreed by the Buyer is the payment order for the transfer of the amount to the Buyer's settlement account, in the amount of 5.0 % of the total amount of the Contract.
Please confirm the percentage is based on the total amount of the Contract with or without VAT.
Răspunsul autorității: The percentage is based on the total amount of the Contract with VAT for resident bidders and without VAT for non-resident bidders.
25.03.2025 10:25 · Annex 24 CONTRACT - 10.3. For late delivery/provision of Goods/ Related Services, the Supplier shall bear material liability in the amount of 0.5 % of the cost of undelivered/not provided Goods/ Related Services for each day of delay, but not more than 5.0 % of the total amount of this Contract.
We request the entity to consider reducing the liability to the amount of 0.1% of the cost of undelivered/not provided Goods for each day ( in line with clause 10.4.)but not more than 5 % of the total amount of this Contract. Please clarify if this total amount of this Contract is with or without VAT
Răspunsul autorității: The applied percentage (clause 10.3) is related to the risks and damages that could be caused by late delivery of goods for the contracting authority.
25.03.2025 10:27 · Annex 24 CONTRACT - 6. Obligations of Parties
To ensure the timely and successful completion of the project, we propose the following to be included in the contract : Provision of Test Documents : The Buyer will supply sufficient test documents (passport booklets) to The Supplier when requested, for internal testing and completion of the acceptance tests (Factory acceptance Test -FAT and Site Acceptance Test- SAT). The Supplier will inform The Buyer ahead of time about the exact amount of documents required. The Buyer will supply a set of documents (passport booklets) at the moment the systems are ordered. If it is not possible to supply the original documents, The Buyer will provide a set of documents that are as close as possible to the originals, along with a detailed specification of the documents in writing. The quantity of documents included in the set will be mutually agreed upon. This set will be referred to as the Test Set. Transportation and Installation: The Buyer will prepare the site(s) for installation of the systems in a timely manner. The Supplier will inform the The Buyer ahead of time about the exact requirements of the systems.
Răspunsul autorității: The Bidder should prepare the offer in accordance with the requirements outlined in the tender documentation

Documente 18

  • anexă la anunțul de participare .signed.pdf
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  • anexa nr. 24 model-contract.signed.pdf
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  • anexe la documentatia standard .docx
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  • anexe la documentatia standard .signed.pdf
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  • anunt de participare.signed.pdf
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  • aviz age 1625 26.02.2025.pdf
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  • declaratie .doc
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  • declaratie .signed.pdf
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  • duae.docx
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  • duae.signed.pdf
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  • annex no.24.signed.pdf
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  • annex to the procurement no eng.signed.pdf
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  • annexes_standard docum.docx
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  • annexes_standard docum.signed.pdf
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  • espd.docx
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  • espd.signed.pdf
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  • procurement notice.signed.pdf
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  • statement engl.signed.pdf
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Oferte depuse 2

OfertantValoareaStatusPublicat
Mühlbauer ID Services GmbH17 890 004,00 MDLÎn examinare28.04.2025 14:25
IAI industrial systems B.V40 205 215,00 MDLÎn examinare28.04.2025 09:43

Decizii de atribuire 2

FurnizorValoareaStatusPublicat
Mühlbauer ID Services GmbH
Documentele deciziei: instiintare.signed.pdf ↗ · notification on contract award.signed.pdf ↗
17 890 004,00 MDLActivă03.07.2025 12:53
IAI industrial systems B.V40 205 215,00 MDLFără rezultat30.04.2025 12:10

Criterii de calificare 1

Declaration of absence of conflict of interest and confidentiality
Conflict of interest
  • I am aware of Article 24 of Directive 2014/24/EU on public procurement, which states that: "The concept of conflicts of interest shall at least cover any situation where staff members of the contracting authority or of a procurement service provider acting on behalf of the contracting authority who are involved in the conduct of the procurement procedure or may influence the outcome of that procedure have, directly or indirectly, a financial, economic or other personal interest which might be perceived to compromise their impartiality and independence in the context of the procurement procedure." to the best of my knowledge and belief I have no conflict of interest with the operators who have submitted a tender for this procurement, including persons or members of a consortium, or with the subcontractors proposed; there are no facts or circumstances, past or present, or that could arise in the foreseeable future, which might call into question my independence in the eyes of any party; if I discover during the course of the [project/evaluation] that such a conflict exists or could arise, I will inform the contracting authority without delay; I am encouraged to report a situation or risk of conflict of interest as well as any type of wrongdoing or fraud (i.e. whistleblowing), and if I do so, I should not be treated unfairly or be sanctioned; I understand that the contracting authority reserves the right to verify this information. — True
  • I confirm that I will keep all matters entrusted to me confidential. I will not communicate outside the [project team/evaluation committee] any confidential information that is revealed to me or that I have discovered. I will not make any adverse use of information given to me. — True

Contracte 1

IDValoareaStatusPublicat
49df9a3b-e0a5-41a0-bae0-6c39f9f9fa38—contractProject03.07.2025 12:54